[note: Event post created here]

Fall 2007 Planning Meeting

Meeting called to order at 1:25 PM with a blessing by Comyn

Dues collected by Sabha

What News:

Eberwulf: not much medievally. Has been busy with work and the family. Hopes to camp out for the weekend at Beltaine.

Colin. Nothing medievally. Needs to replace his groundcloth but hopefully not his tent after being put away wet at Beltaine 06. Bought 120 lbs of honey
and brewed 10 gallons of mead. Has bee very busy with his transition at work

Momus: Still jamming with Comyn, Finnoula, Guthrum and Bosh. Has been working at a cigar lounge

Aonghus: has no news

Sabha: announced that her sister just had twins. PTA has been keeping her busy.

Comyn - has been reading Norse myths and listening to an audiobook of Beowulf. Jamming a lot with Momus and wants to build another table.

Faellon - nothing medievally. Announced he just became an uncle again as Aislinn's sister just had a son.

Brogan - nothing medivally. Has been scaring college kids (and professors) by showing off his medieval gear in his Western Civ class. In the
process of building a new TV studio at work.

Guthrum - Smithy should be fully operational by the end of the week

Finnoula - has been doing lots of jamming. Still trying to quit her job but is not having any success.

Tess: mom had a stroke before Thanksgiving. Is working on getting together all her mom's stuff and getting her into an assisted living facility.

Fiscal Business:

Treasury currently has $1640
There are 14 T-shirts and 89 coins available

(At this point a T-shiret and coin buying session commences. I think all remaining coins are purchased at this time)

Comyn requests payment in Clann coins for costs associated with hosting the Clann website. All member agree on payment.

Brogan, Colin and Momus not wearing Torcs. Our new Chieftain pays fine for all 3 of them.

Old Business:

Coin dyes - Brogan needs to get dyes from Colin.

Trailer - The following is an excerpt from an email that was sent to Faellon by Comyn to include in the minutes:

Trailer - urge a decision on whether we want to have John Meade
look at it or not? We spent a lot of money on the trailer, Comyn
would like to see some headway made with this project. In short,
let's set a time table to deal with the thing that is holding us up on
moving forward.

Aonghus asked for another month before bringing trailer to see Comyn's guy due to his health issues.

Trailer issue tabled till next meeting.

T-shirts - Colin did not get to the shirts for Samhain. Comyn volunteered to work on some designs to give to Colin. Agreed that T-shirts will be moved to
Beltaine and preorders will be done at Imbolc.

New Business:

Imbolc:

At the time of the meeting we had not heard yet if Aonghus was going to be able to get a new hall in Islip. Since the meeting our date has been confirmed
for the first Saturday in February at the new hall. Directions will follow...

The Feast:

Brogan - Chicken, Ducks, Rabbit
Faellon - Lamb stew
Colin - Cider
Eberwulf - pottage
Sabha - Bread & Honey butter
Finnoula - barley
Vollund - root vegetables
Fiachra - dishes
Sabha - 5 gallons beer
Aislinn - dessert
Brogan - Feastocrat

Auction - Colin will run silent auction

There will be the customary craft table. All members are encouraged to present a craft or risk ridicule and satire by the Fili

Discussion of flow of events at the event:

The Bard would like 30 minutes for a set of music then music will be played at will throughout the rest of the evening
The Druid will have 30 minutes for the Ceremony

Doors to the event will open at 2 and dinner will be served at 6:30
Ceremony will be directly after dinner, then Crafts and the Bardic presentation. Auction will be at around 11.

New Buisness Continued....

The following is another excerpt from an Email from Comyn:

Motion to kick off an effort build a more comprehensive contact/mailing list. Comyn has been cleaning up / compiling the member list(s) - however, there are people on these lists (Yahoo and tdbcelts) that he doesn't know, are inactive, questionable, etc. Poll the membership for cool people (from all over the country) to seek out and establish contact. Comyn is willing to help to craft
introductions, establish contacts, help with compiling info. This motion has two parts -
* Attempt to get official representatives of other groups onto our Yahoo, tdbcelts.org site, or snail mail mailing list. Chieftan might be involved in deciding what groups may be desireable to contact. We have some contacts at other groups, but do we have the right people at those groups and what other ones do we would like to add?
* Similar initiative: begin a reach out effort to past members recontacting them, and getting them on the list). There are a lot of past members that are basically inactive, never officially resigned or anything. Comyn recognizes that Erlan (and others) have formally resigned, but other than that, there are lots of folks who used to be members that Comyn would like to at least get on our list again.

Nothing decided at this point.

Motion to discuss the proper procedure for welcoming people into
camp. As Aonghus suggested on tdbcelts, we could keep some extra
Clann garb at the ready (perhaps this could be a formal assigned task
for each event - to gather and clean the Clann extra garb). Formally
review the procedure that the Brewey would run through when guests
arrive on site: (example - Brewey to give a quick explanation of what
is permitted and disallowed on site, what is expected of guests).
Another idea: inform guests up front that they must be garbed to
attend the Ceremony or Feast. Just an idea.

Decided by the group that it is the inviting members responsibility to make sure their guests are garbed and are respecting the traditions of the Clann.

Probate Review:

Maeve not present at meeting

Brogan moves to close meeting at 3:25PM