Pennsic Planning

First Week: First week camp duties proclaimed a “Free-for-all” by Eberwolf.

Motion to lend Brogan funds ($500) to purchase a
trailer hitch for his van – Passed.

Extra land has been requested by the clan for Pennsic – based upon the clan’s number of period pavilions, tents, etc. Also, it has been confirmed that the group has been registered online.

Brogan will be in charge at Pennsic until the land-map is signed, at which point Vollund will be in charge.

Brogan made arrangements to have Wolgemut play at the clan feast for a donation. Brogan suggested $400 which would work out to $16 per head (at 25 attending). Motion was made and passed unanimously to hire Wolgemut.

Brogan volunteered to cook whenever no one else wants to.

Erlan volunteered to cook two nights.

Vollund volunteered to eat whatever is cooked and to
supervise everyone else’s work efforts from the comfort of his own tent.

Erlan volunteered not to do dayboard.

Vollund volunteered to keep track of purchases, etc. – Aonghus states that this is not feasible and volunteered to be the clan treasurer for the first week.

Discussion concerning water supply/filtration system: In reference to budgeting for this project, Brogan suggested a $400 cap. Aonghus stated that there was not a question of success in reference to this project, but of budget and installation. Dairchan suggested an add-on system vs. an integral system in order to save valuable trailer space.

Motion: Water committee consisting of Brogan, Guthrum, Momus & Aonghus is appointed.

If the project can be completed in time, it will be implemented. If it cannot be implemented in a timely and feasible manner, then the clan will purchase water.

Discussion concerning firewood: Who will order firewood, how much, etc., and who will dig and fill the firepit.

Motion: Erlan will order firewood. A firepit crew consisting of Vollund and Colin has been appointed.

Fisting discussion and reminisces brought about by firewood discussion. All members attending offered to lend a hand if they could only put their finger on what needed done. Some clan members attempted to palm off their portion of the task until Eberwolf put his fist down. All gave Eberwolf a hand. Vollund declared discussion a hoot!

Discussion concerning cooler/storage arrangements: Who will be in charge of the cooling and storage arrangements, what equipment will be made available, and how will it be set up?

Motion: Erlan appointed chargeperson of cooling and storage. Erlan requested assistance from Brogan in constructing shelving apparatus.

Erlan – Q: “Is the big white cooler coming?”
Aonghus – A: “I guess so.”

Valerian will ask Lynette & Wee Aonghus to donate a cooler.

Discussion concerning propane tanks: Vollund suggested looking into whether or not the clan’s propane tanks are still valid in Pennsylvania in light of recent policy changes concerning propane tanks/safety in New York state. If they are not acceptable, Vollund suggested that it may be a waste of time and resources to transport unusable tanks all the way to Pennsic.

Motion: General agreement to look into this mystery… though it is unclear to the acting secretary who was assigned this responsibility, if anybody.

Discussion concerning inter-group feast: Momus suggests a formal/informal first week inter-group feast, bog-party, what-have-you. Aonghus suggested an annual Pennsic
‘Clan-Thing’.

Motion: Momus appointed chair person of project “Medieval Mixer” (phrase coined by Vollund).

Proclamation: “We don’t care about Norseland anymore”.

Discussion concerning bar and butterball (moniker missed): Erlan no longer wants the bar in her personal tent. Options discussed. Eberwolf pledged to drink gin & tonics every day. Aonghus suggested colocating bar & kitchen within a sheet wall underneath a dining fly. Erlan suggested purchasing plastic bar tables vs. particle board tables and/or wooden tables that are currently in use, chiefly for reasons of
sanitation.

Motion: For Erlan to be reimbursed from the clan treasury for the purchase of plastic tables to be used as a clan bar. Said purchase not to exceed $100. Motion passed.

Project: Dining Flys. Brogan volunteers to assist.

Project: Tent/Yurt/Pavilion dimensions for each member to be recorded. All members must furnish this information to Eberwolf.

Second Week:

Finnoula & Guthrum volunteered to cook a 2nd week meal. May bring Lobsters.

Aonghus vigorously defends “Pre-planning of camp duties scheme” and states that while this has been in effect that all camp duties have been performed properly, and in a smooth efficient manner.

Discussion concerning dayboard: Discussion as to whether or not there will be a dayboard at this event. Vote held to determine whether or not there will be a dayboard.

Motion: Vote in favor of dayboard. Motion to have dayboard passed.

Discussion concerning traditional food vs. mundane food on menu: Momus, Colin, and other selected clan members raised objections concerning the requirement for traditional food to be on the menu on a daily basis. Discussion followed outlining the relative merits of traditional food vs. mundane or modern food items. Discussion concerning the “no corn/tomatos/potatoes policy”.

Discussion regarding the possible gastrointestinal ramifications inherent in a strictly traditional diet, and the probable atmospheric degradation resulting from such diet.

Motion: In view of the relatively long duration of the Pennsic event, and partly due to the clan’s interest in clean air and tasty food, a motion was passed to allow the person who is charged with preparing the nightly meal to determine what the meal will consist of.

Feast: ( Pennsic duty roster to be released by Eberwold)

Discussion concerning beer and empty kegs: Question as to whether there was a sufficient quantity of beer. Brogan stated that he did not have a sufficient number of empty kegs at this time.

Motion: Brogan will be hosting a brewing session at his house on July 13th at 10AM - Empty kegs are required, for a total of four (4).

Vollund will donate five (5) gallons of kegged mead.