Park Reservations:
The park has been reserved for Bealtaine.

Clan Reimbursement Policy

Discussion: Reimbursement Policy.

Resolution: Generally speaking, items that are pledged for event feasts are non-reimbursable. There are exceptions to this general rule, i.e., high-ticket items (with pre-approval), Pennsic food plan purchases, financial hardship cases (discreetly handled on an individual basis).

Camp Set-Up:

Discussion: Topics included general campsite set-up, including placing the chief's tent and officer's tent, pros and cons of setting up from front to back vs. back to front. The impact of vehicles being brought into the campsite - i.e., the benefit to an individual of being able to drive to his or her site, and unload and set up directly from his or her vehicle, and the impact upon an individual forced to wait for others to move their vehicles before being able to set up their own tent. Feast location, taking in space required, terrain issues - i.e., flat level ground is optimum for the feast area. Safety issues - proximity to fire, etc. Personal preference: Clan members co-located, guests co-located, member co-located with guest, members preferring to camp near other members,
etc. -- The main question being:Is there a better way of setting up, is there a way to enhance and improve set-up, in order to make it more economical, etc.??

Resolution: A deeper familiarity with the new campsite is required prior to any decisions, or sensible discussion being possible. At the next event, the campsite will be surveyed. The best areas for the feast, the cooking fire, and the trailer will be identified. Once this has been conducted, discussion will resume if and when necessary.

Event Planning:

Task Breakdown by Name:

Aonghus: Honeyed carrots, firewood arrangements.

Brogan: Barley, brussels sprouts or a green vegetable, unspecified dessert, the beer, tow trailer, jockey box.

Colin: Prepare main course of lamb (w/Faellon).

Dairchan: Vegetable dish (w/Elysia), dishes (w/Momus).

Eberwolf: Registered park dates/campsites, Pottage (w/Helska).

Elysia: Vegetable dish (w/Dairchan), cowboy cookies.

Erlan: Welcome stew.

Faellon: Prepare main course of lamb (w/Colin), invitations (postal and email).

Falgon:

Finnoula: Bread and honey butter (w/Guthrum).

Guthrum: Bread and honey butter (w/Finnoula), He-Man Competition

Helska: Pottage (w/Eberwolf), apple crisp.

Maeve:

Momus: Dishes (w/Dairchan).

Valerian: Dayboard.

Vollund: Bealtaine Celebration, handfasting celebration, blessings, tiki torches, feast coordinator.