Beltaine 2009 Planning Meeting

Meeting at Guthrum's, notes by Comyn
Mar 21, 2009, meeting started 3:00pm

Quorum: we have 1/2 officers, and more than 1/2 of those who attended Imbolc (the only ones who count towards quorum so far because they have attended half the meetings this year).

Members Present
Brogan
Comyn
Guthrum
Foinoulla
Eberwulf

Very anachronistic blessing by the stand in Druid

What News

  • Finoulla - just got back from warmer climes, working on garden and wants it to be awesome this year (thats what she says every year though), playing a lot of guitar - lots of new songs
  • Brogan - about a month ago his older sister died of liver cancer very suddenly.  Tess and Brogan had a disagreement over the arrangements and as a result they have split up.  For a good time call 1-800-ILV-BROG
  • Guthrum - had a blast at the gig last week looking forward to doing it again.  Guthrum described the mundane St Patricks Day fund raiser we did at a local Civic Center to EW and Brogan.  Playing a lot of music of late. Getting the garden going.  Just got back from Florida - they stayed in a suite right on the Gulf.  No forging of late, but planning for some soon. 
  • Eberwulf - medievally nothing going on.  Got a new car (a Saturn hybrid) but needs a roof rack.  Joined Facebook recently and finds it a mix of wierd and cool - some of the things he has discovered have been disturbing. 
  • Comyn - gig was a fund raiser, so those folks were paying to see us play!  Next gig may be at Barney's Vineyard in Sayville - need one month advance plan. We will invite Clann to that one. Before Imbolc, stopped by to see Gobae on the way up to parents house and saw his forge Gobae's ForgeGobae's Forge and picked up some things that Brogan and Comyn won in an online auction. Mentioned Gobae's offer of doing a "hammer in"!  Everyone is into this - "just let me know when" said Brogan, spoke with Brogan about cleaning up my basement so we can have some room to do some woodworking projects therein.

Fiscal Business

The Treasurer's report was submitted in writing as Sabha could not attend.

Pre-Imbolc Balance $ 1331.22
Payment Hall Rental - Aonghus dues ($ 420.00)
Site Fees Received $ 140.00
Auction Cash Received $ 121.00
Cash on hand $ 1172.22
Coin on hand $ 4.00

Treasurer would again like to request that coin be struck for the treasury, and will gladly provide food for and host a striking party before the event. If a suitable date cannot be arranged before the event, then I would request that some time be set aside during the event for coin striking.

We have a couple hundred coins worth (~200) of coin blanks. Brogan will dig them out of his garage so we can get them struck.

Old Business

  • Trailer project - 4 votes to table, 1 abstension
  • Coin striking - the Clann will give Brogan a week to dig out the coins but then we're coming to get them.

New Business

  • Beltaine
    • Feast
      • Feast o Crat - Momus
      • Colin will do dayboard
      • Feast - spit roasted chicken for main course
      • Welcome stew - Guthrum
      • Eberwulf requests someone clean the big pot *before* the event this time and will do pottage
      • Vollund will bring veggies
      • Comyn will also do veggies
      • Bread and honey butter - Sabha
      • Beer - Guthrum and Finoulla
      • Desert - Aislin and Faellon
      • Maeve - non-alcoholic drink
      • Dishes - Momus / Fiachra
    • Camp set up
      • Hose hookup and breakdown - Comyn; however, Comyn does not wish to set up 200 feet of hose again just for cold water. Nomad *needs* to be working and will make plans with Brogan or Guthrum or anyone to work on it as needed.
      • Jockey box - break down Brogie, set up Guthrum, need new stuff! Need new Ball locks and hoses and fittings.  Guthrum suggests that we plug the hoses we aren't using instead of having all four hoses hooked up and just keep the hoses in case we need them.  Brogan suggests that we re-do it and color code it and re-hook it up instead since it's not easy to hook up to the cold plate on the fly. Also and wants to be all ready to go.  Brogan will talk to Dave at Kedco about this.
      • Firewoood - Guthrum; needs to be seasoned wood if poss!
      • Tiki torches - Fiachra
      • Dining Flys - dependant on weather - everyone on site
      • Help pack trailer - everyone on site
    • Activities
      • Druidic Ceremony
      • Bronze smithing if enough interest
      • Axe throwing - but we need a target. We will discuss on Yahoo list and hopefully someone will step up to the plate.
      • Bardic presentation
      • Fili presentation
  • Pennsic - Guthrum is land agent this year. Clann requests that since June 1 is the cutoff for prereg, that all pre-registrations be in by May 10th so the Clann can prepare for land allotment.  If you thinking you might like to go, but are unsure if you can, please contact Guthrum.  All agreed.  EW will pre-reg and do Debbie as a ghost.
  • Meeting venues - [added later - its hard to write stuff down and say stuff at the same time ;)] Comyn had suggested informally that we might consider having meetings at restaurants or pubs or even the park in the future if convenient for all (and weather permitting). This would mean less work for those that host.

Presentations - none
Probate Review - none
Personal Business was discussed
Motion to adjurn at 5:55pm